Problems / Meetings
Run better meetings: AI notetakers, scheduling and follow-up
Meetings are where decisions happen and then get forgotten. Capture them automatically and turn them into actions.
How to solve it
The four-step playbook
- 1Cut the back-and-forth with a booking link.
- 2Record and transcribe calls automatically.
- 3Extract decisions and action items, then push them where work lives.
- 4Protect focus time with smart calendar tools.
Companies & products 6
Otter.ai
AI meeting notes, transcription and summaries.
Free plan available; see siteCompanyFireflies.ai
AI notetaker that records, transcribes and searches meetings.
Free plan available; see siteCompanyFathom
AI meeting recorder and summarizer for Zoom, Meet and Teams.
Free plan available; see siteCompanyNotion AI
AI writing, search and agents inside Notion workspaces.
See siteCompanyReclaim.ai
AI calendar scheduling for tasks, habits and meetings.
Free plan available; see siteCompanyCalendly
Scheduling links and routing for booking meetings.
Free plan available; see siteOpen-source tools 6
Cal.com (open source)
Open scheduling infrastructure: booking pages, round-robin and routing you can self-host.
calcom/cal.diyOpen sourceWhisper
OpenAI's open speech-recognition model: transcribe calls, meetings and videos.
openai/whisperOpen sourceWhisperX
Whisper with word-level timestamps and speaker diarization; great for captions.
m-bain/whisperXOpen sourcewhisper.cpp
Fast C/C++ port of Whisper that runs transcription locally on a laptop.
ggml-org/whisper.cppOpen sourceJitsi Meet
Open-source video conferencing you can self-host or embed.
jitsi/jitsi-meetOpen sourceVexa
Open-source meeting transcription API with auto-join bots for Meet, Teams and Zoom, plus an MCP server.
Vexa-ai/vexaAgent skills & MCP servers 1
Workflow recipes 1
Workflow recipe
Meeting notes that update your CRM
- Record and transcribe calls with Vexa (self-hosted) or Fathom.
- Ask an assistant to extract decisions, action items and deal stage.
- Write the summary to Notion via the Notion MCP server and update the CRM record.
Frequently asked questions
What is the best AI meeting notetaker?
Otter.ai, Fireflies.ai and Fathom record, transcribe and summarize calls. Vexa is an open-source option with auto-join bots for Meet, Teams and Zoom.
Can I transcribe meetings for free or locally?
Yes: OpenAI's open-source Whisper, WhisperX and whisper.cpp can transcribe recordings on your own computer.
How do I stop scheduling back-and-forth?
Use a booking link from Calendly or the open-source Cal.com. Reclaim.ai can protect focus time on your calendar.
How do I get meeting notes into Notion or my CRM automatically?
Transcribe with a notetaker, have an AI assistant extract decisions and action items, then write them to Notion via the official Notion MCP server. See the Meeting notes recipe.